Equipment Maintenance Manager

POSTION:                            Equipment Maintenance Manager

LOCATION:                         Napa Recycling & Waste Services, 820 Levitin Way, American Canyon, CA 94503

REPORTS TO:                     General Manager / Operations Manager

CLASSIFICATION:           Exempt

HOURS:                                Full time 8:00 AM- 4:30 PM

PAY RANGE:                       $110,000 – $130,000 yearly salary, depending on experience

START DATE:                      April 2026 – flexible start date, preferably as soon as possible

Send resumes to Dawn Lassiter at [email protected]

Job Summary

Napa Recycling & Waste Services is seeking an experienced Equipment Maintenance Manager to oversee maintenance operations for company vehicles, heavy equipment, processing equipment, shop operations, and associated facility infrastructure. This position is responsible for planning, scheduling, and directing maintenance shop personnel and ensuring that equipment is maintained in a safe, efficient, and compliant manner to support daily operations.

The Equipment Maintenance Manager will oversee preventive maintenance and repairs for rolling stock, heavy equipment, and processing systems used in recycling, transfer, composting, and materials handling operations. This position will also manage maintenance records, coordinate outside vendors, support budgeting and capital planning, and help ensure compliance with applicable local, state, and federal regulations, including DOT and CHP BIT requirements where applicable.

Essential Duties & Responsibilities

• Oversee all maintenance operations for company vehicles, heavy equipment, processing equipment, shop equipment, yard infrastructure, and maintenance facilities
• Supervise and direct maintenance shop personnel and coordinate daily, weekly, and long-term maintenance priorities
• Develop, implement, and maintain a comprehensive preventative maintenance program for fleet, heavy equipment, and plant equipment
• Schedule and oversee inspections, maintenance, diagnostics, and repairs in a manner that minimizes downtime and supports operations
• Ensure maintenance personnel follow all company policies, procedures, and safety requirements
• Maintain records related to inspections, preventative maintenance, repairs, parts usage, and equipment history
• Administer periodic inspections and audits of vehicles, equipment, and facilities to ensure safe, efficient, and compliant maintenance operations
• Ensure compliance with Federal DOT annual inspection requirements, CHP BIT inspection requirements, and other applicable fleet and equipment regulatory requirements
• Coordinate repairs and services performed by outside vendors and contractors when work is not completed in-house
• Authorize and arrange procurement of parts, tools, shop supplies, and equipment needed to support maintenance operations
• Monitor maintenance inventory and develop controls for critical parts, consumables, and shop materials
• Work with operations leadership to prioritize equipment availability and support facility production needs
• Troubleshoot equipment issues and investigate root causes of major failures, breakdowns, and damage incidents
• Evaluate equipment condition and make recommendations regarding major repairs, rebuilds, and replacement needs
• Participate in maintenance budgeting, forecasting, and capital planning for vehicles, equipment, tools, and facility improvements
• Identify safety hazards in the shop, yard, and operating environment and take appropriate corrective action
• Support training and development of maintenance personnel and promote safe work practices, accountability, and teamwork
• Drive a company vehicle as needed in the performance of job duties
• Perform other related duties and special projects as assigned

The above information is representative of the work performed in this position; however, it is not all-inclusive. The omission of a specific duty or responsibility does not exclude it from the position if the work is similar or related to the essential duties and responsibilities.

Qualifications

• High school diploma or GED required
• Bachelor’s degree in a related field preferred
• Minimum of 5 years of related maintenance experience required
• Supervisory experience in a maintenance or equipment shop environment strongly preferred
• Experience with heavy equipment, fleet vehicles, and industrial or processing equipment required
• Experience in recycling, composting, solid waste, construction, or other industrial maintenance environments preferred
• Experience developing or managing a preventative maintenance program required
• Experience with maintenance tracking systems, work orders, and equipment history records preferred
• Experience and knowledge of Federal DOT inspection requirements, CHP BIT inspections, and maintenance compliance audits preferred
• Experience with inventory control and parts management preferred
• Welding, fabrication, hydraulic, pneumatic, and electrical troubleshooting experience helpful
• Ability to perform routine calculations and prepare reports, correspondence, and maintenance documentation
• Valid Driver’s License required
• Class A or B license preferred

Knowledge

• Knowledge of maintenance practices for heavy equipment, trucks, trailers, and processing systems
• Knowledge of preventative maintenance systems and shop workflow management
• Knowledge of workplace safety requirements and hazards associated with maintenance shops and industrial facilities
• Knowledge of DOT, BIT, and other applicable inspection and compliance requirements
• Knowledge of budgeting, purchasing, and resource planning related to maintenance operations
• Understanding of shop safety procedures, lockout/tagout principles, and safe equipment operation
• Understand and comply with all NRWS safety procedures, policies, rules, and practices relevant to performing this role

Skills

• Strong leadership and team supervision skills
• Strong troubleshooting and problem-solving ability
• Excellent organizational skills and attention to detail
• Ability to prioritize multiple maintenance demands in a dynamic operating environment
• Strong communication skills and ability to coordinate effectively with operations staff, vendors, and management
• Ability to make sound decisions regarding repair priorities, outside services, and equipment replacement
• Positive, professional approach with the ability to build accountability and ownership within the maintenance team

Physical Requirements

• Work in a combination of shop, yard, and outdoor operating environments
• Walk on uneven ground and around active equipment and processing areas
• Climb on and off equipment and access elevated work areas safely
• Bend, kneel, stoop, reach, and perform hands-on inspections as needed
• Ability to lift 50+ pounds
• Work in a variety of weather conditions with exposure to outdoor elements, noise, dust, mud, and airborne particles

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Position is located at a recycling/transfer station that processes recyclable materials including wood and yard waste, which generates outside noise and airborne particles.

Other Duties & Responsibilities

• Occasional travel may be required
• Fluency in Spanish preferred but not required

Benefits: 

We offer competitive compensation, health benefits, retirement plans, and opportunities for professional growth within a dynamic and environmentally conscious organization. Including: 

• Full benefit package including medical, dental, vision, and 401K 

• Paid vacation and holidays 

• Competitive pay 

• Development & growth opportunities 

• Company Wellness Program 

Application Process: To apply, please submit your resume, cover letter, and references to [email protected] by March 30, 2026. We appreciate all applications, but only shortlisted candidates will be contacted for interviews. 

If you are a motivated and hands-on leader with a strong background in equipment maintenance, preventative maintenance programs, and team management, we encourage you to apply for the Equipment Maintenance Manager position at Napa Recycling & Waste Services. Join our team and play a key role in supporting safe, efficient, and reliable operations while contributing to a greener and more sustainable future.

  Comments

• This Job Description is intended to specify each position’s unique duties and qualifications, which are in addition to all general Napa Recycling and Waste Service’s requirements.
• Napa Recycling and Waste Services LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.